Administrative Policies Committee

That the agenda be approved.

That the minutes of Administrative Policies Committee Meeting Number 2025-05, held Thursday, September 11, 2025, be approved.

That the Administrative Policies Committee resolve itself into the Board of Management for Rideaucrest Home.

That the Administrative Policies Committee rise from the Board of Management for Rideaucrest Home.

That the Administrative Policies Committee recommends to Council: That the Policy on Council / Staff Relations (POL-74), be rescinded, and the Council-Employee Relations Policy, attached as Exhibit A to Report Number AP-25-026, be approved.

That the recommendation in Report Number AP-25-001, Business Licensing By-Law Amendments, be deleted and replaced with the following: That the Administrative Policies Committee recommends to Council on November 18, 2025: That the draft Business Licensing By-Law, attached as Exhibit D to Report Number AP-25-001, be approved and given all three readings; and That Council approve, in principle, the proposed fees and charges outlined in Exhibit E, to be included in the 2026 Fees and Charges By-Law; and That Council approved and provide all three readings to A By-Law to Amend By-Law Number 2020-69, “A By-Law to Establish a Process for Administrative Penalties”, as amended, attached as Exhibit F to Report Number AP-25-001; and That Council authorize the City Solicitor to submit an application to the Regional Senior Justice of the Ontario Court of Justice to establish set fines for the Business Licensing By-Law; and That Council approve the ongoing designation of the following locations as fixed sites for the purpose of operating motorized refreshment vehicles pursuant to the Business Licensing By-Law: South side of Union Street between 5 Field Company Lane and Division Street (formerly referenced as “in the area of Parking Meter Number 708 but no further west than the projection of the Division Street Right of Way”); and North side of Union Street between 60 metres and 70 metres east of University Avenue(formerly referenced as “in the area of Parking Meter Number 719”).

That the Administrative Policies Committee recommends to Council on November 18, 2025: That the draft Business Licensing By-Law, attached as Exhibit D to Report Number AP-25-001, be approved and given all three readings; and That Council approve, in principle, the proposed fees and charges outlined in Exhibit E, to be included in the 2026 Fees and Charges By-Law; and That Council approved and provide all three readings to A By-Law to Amend By-Law Number 2020-69, “A By-Law to Establish a Process for Administrative Penalties”, as amended, attached as Exhibit F to Report Number AP-25-001; and That Council authorize the City Solicitor to submit an application to the Regional Senior Justice of the Ontario Court of Justice to establish set fines for the Business Licensing By-Law; and That Council approve the ongoing designation of the following locations as fixed sites for the purpose of operating motorized refreshment vehicles pursuant to the Business Licensing By-Law: South side of Union Street between 5 Field Company Lane and Division Street (formerly referenced as “in the area of Parking Meter Number 708 but no further west than the projection of the Division Street Right of Way”); and North side of Union Street between 60 metres and 70 metres east of University Avenue(formerly referenced as “in the area of Parking Meter Number 719”).

That the Administrative Policies Committee recommends to Council: That the draft Business Licensing By-Law, attached as Exhibit D to Report Number AP-25-001, be approved; and That Council approve, in principle, the proposed fees and charges outlined in Exhibit E, to be included in the 2026 Fees and Charges By-Law; and That By-Law Number 2020-69, “A By-Law to Establish a Process for Administrative Penalties”, as amended, be further amended, as per Exhibit F to Report Number AP-25-001; and That Council authorize the City Solicitor to submit an application to the Regional Senior Justice of the Ontario Court of Justice to establish set fines for the Business Licensing By-Law; and That Council approve the ongoing designation of the following locations as fixed sites for the purpose of operating motorized refreshment vehicles pursuant to the Business Licensing By-Law: South side of Union Street between 5 Field Company Lane and Division Street (formerly referenced as “in the area of Parking Meter Number 708 but no further west than the projection of the Division Street Right of Way”); and North side of Union Street between 60 metres and 70 metres east of University Avenue (formerly referenced as “in the area of Parking Meter Number 719”).

That the Administrative Policies Committee recommend to Council: That Council approve the cancellation, reduction, or refund of taxes pursuant to applications made under Sections 357 and 358 of the Municipal Act, 2001 totaling $11,520.77, of which $10,324.85 is the City’s portion and the amount charged back to the school boards is $1,195.92, for the properties listed in Exhibit A to Report Number AP-25-025.

That the Administrative Policies Committee recommends to Council: That Council authorize the City Treasurer to write-off uncollectible taxes in the amount of $1,178.44, of which $1,024.10 is the City’s portion and the amount charged back to the school boards and Downtown Kingston Business Improvement Association (DBIA) is $129.38 and $24.96 respectively, for the properties listed in Exhibit A to Report Number AP-25-027.

That the meeting of the Administrative Policies Committee adjourn at 7:16 p.m.