Administrative Policies Committee

That Councillor Stroud be elected as Chair of the Administrative Policies Committee.

That Councillor Kiley be elected as Vice-Chair of the Administrative Policies Committee.

That the agenda be amended to include the addendums, and as amended, be approved.

That the minutes of the Administrative Policies Committee Meeting Number 07- 2020, held Thursday, October 8, 2020, be approved; and That the minutes of Administrative Policies Committee Meeting Number 08-2020, held Wednesday, November 25, 2020, be approved.

That the Administrative Policies Committee resolve itself into the Board of Management for Rideaucrest Home.

That the Administrative Policies Committee rise from the Board of Management for Rideaucrest Home.

That the recommendation as outlined in Report Number AP-20-033 be amended as follows: • Insert the following as the fifth clause of the revised recommendation: “That upon approval of the draft by-law attached as Exhibit A to Report Number AP-20-033, staff be directed to enter into negotiations with Airbnb for the purpose of Administrative Policies Committee Meeting Number 01-2021 – December 10, 2020 Page 10 of 17 entering into a voluntary collection agreement for the collection and remittance of the Municipal Accommodation Tax; and”, and • Insert the following as the sixth clause of the revised recommendation: “That staff be directed to report back to Council in May 2021 if it is anticipated that negotiations regarding a voluntary collection agreement with Airbnb will not be completed by the June 1, 2021 implementation date for the draft by-law attached as Exhibit A to Report Number AP-20-033; and”, and • Delete the eighth clause of the original recommendation which reads as follows: “That Council authorize the Mayor and Clerk to execute a contract for a period of up to 1 year with LTAS Technologies Inc, for the Harmari Technology Platform for the provision of Address Identification related to Short-term Rental Accommodations, in a form satisfactory to the Director of Legal Services and City Solicitor; and” and replace the clause with the following: “That Council authorize the Mayor and Clerk to execute a voluntary collection agreement for a minimum of 1 year with Airbnb for

That the By-Law attached to Report Number 20-249 as Exhibit A, as amended (A By- Law to Provide Rules for Governing the Order and Procedures of the Council of The Corporation of the City of Kingston, and to Repeal By-Law Number 2010-1, Council Procedural By-Law, as Amended, in its Entirety) be presented to Council for all three readings; and That the By-Law attached to Report Number 20-249 as Exhibit B (A By-Law to amend By-Law Number 2010-205 “A By-Law to Define the Mandate and Meeting Procedures for Committees established by The Corporation of the City of Kingston”), be presented to Council for all three readings.

That Section 6.19 of the draft by-law (Electronic Meetings) be deleted and replaced with the following: “Electronic Meetings during an Emergency Administrative Policies Committee Meeting Number 01-2021 – December 10, 2020 Page 15 of 17 6.19 For purposes of Sections 6.19 to 6.25 of this By-Law: (a) “Electronic Meeting” means a Meeting called and held in full or in part via electronic means (including, but not limited to, audio teleconference, video teleconference, or via means of the internet), and with or without in person attendance; (b) “Emergency” means any period of time during which an emergency has been declared to exist in all or part of the City of Kingston under Sections 4 or 7.0.1 of the Emergency Management Act; and (c) “Emergency Management Act” means the Emergency Management and Civil Protection Act, R.S.O. 1990, Chapter E. 9, as amended or re-enacted from time to time. 6.20 A Regular Meeting or special Meeting, including a Closed Session, may be conducted by Electronic Meeting during an Emergency, in accordance with the following provisions and any Emergency Electronic Meeting Guide prepared by the Clerk. 6.21 Members participating in an Electronic Meeting have the same rights and responsibilities as if the Member was in physical attendance at the Meeting, including the right to vote. 6.22 A public notice of an Electronic Meeting shall include sufficient information as to provide the public with a means to electronically access the open session of such Electroni

That the Administrative Policies Committee defer further consideration of the Report regarding amendments to the By-Law to Provide Rules for Governing the Order and Procedures of the Council of The Corporation of the City of Kingston to the next meeting.

That the meeting of the Administrative Policies Committee adjourn at 9:02 p.m.